No need for me to re-send anything! If I change my mind and no longer wish to have a file visible to people using a link, I simply go back into the sharing settings and change it back to private.
I share all of my workshop resources this way, which means that when I update resources, long after I’ve given folks a link, they will always be taken to the most up-to-date version of the file whenever they go to access it. If you update your file in Google drive, rename it or even move it to a different folder, the link that you’ve shared will always take people back to it. One of the huge benefits of using this “Anyone with the link can view” sharing option is that the link never changes. If a link works in this mode, you can be sure that it will also work for anyone you give the link to.
Incognito windows allow you to test the link without any or your associated Google account login or cookies. Paste the share link you have saved to your clipboard in this new window.Click on the the Chrome Menu and choose “New Incognito Window”.This can be done by using an “Incognito Window”. Testing a Google Share Linkīefore sending a link out, you may want to test it to ensure anyone, including parents and or colleagues who do not have Google accounts can access the file or folder you are trying to share. Click “Done” to save the updated sharing settings.
(Optional) To prevent people from copying, printing or downloading your document, click the Gear icon to access options:Ħ. Many Google users who use Google Drive find that they cannot download files from Google Drive when they need to save data. This is the link that will allow anyone, regardless of if they have a Google account or not, to view the file or folder.ĥ. The link will be copied to your Clipboard and can be pasted where you need it. Copy the sharing link from the “Get Link” window that appears in the Share Settings window. Select “Change link to…” to access permissions and adjust to “Anyone with the Link”.Ĥ. Choose “Get Link” from the bottom of the sharing menu.ģ. However, if you change the share settings for a folder, all of the files within the folder take on those same share settings.Ģ. The document download restriction can be applied to file types such as. * NOTE: You can only change “Share” settings for ONE file or folder at a time. Access the file or folder Share settings:Ī.) From inside Google Drive : right click on the file (or folder) you want to share and choose “share” from the menuī.) From inside a file: Click the blue “Share” button at the top right corner of the file No extension needed on Chrome/Firefox/Opera.Here. All entry points for downloading, printing and copying will be removed from Google Drive. Check the box, Disable options to download, print, and copy for commenters and viewers. Click the Advanced link in the lower right hand corner.
Sharing a file or folder as a public link:ġ. How to download protected documents from Google Drive, Download view only documents / PDF from Google Drive. Click the blue Share button at the top right corner. Click HERE for a printable version of these instructions.
This “Anyone with the Link” visibility setting is perfect for teachers who want to create newsletters using Google Docs to send out to parents via email or post on their class website.
Files created in Google Drive are “private”, by default, but you can easily adjust the sharing settings to make a file or even an entire folder accessible to anyone via a public link. Google files and folders can be shared with people who don’t have a Google account by providing people with the unique link.